Document Archive Storage

Document Archiving, document Storage, document warehouse

The storage facility is dedicated to hard copy document management (document archiving) and scan on demand requirements. The archives are based in dedicated and purpose built warehouses. The warehouses are fully equipped with state of the art fire protection and intruder protection and emergency generator backup. The sites are secure and house hundreds of thousands of boxes.

Each box has a unique barcode attached and this barcode is then registered to a warehouse location. Itis possible for each file can be barcoded, depending on the exact requirement. The operation is managed by industry leading O'Neil Records Management Software.

In the instance where the documents have been scanned by us, the index data from the scanning process can be used as the index for the boxes. The scanning project procedure will create a database of the contents of each box. The system tracks the location and history of each item for every document archive.

Document Retrievals

When you need a document or a box returned, you simply send us an email or telephone us, and usually the item will be dispatched to you that day for delivery the following day. Same day services are also available. We can also offer the facility for the items to be scanned and emailed to you (Scan on Demand).

Small Archive? Large Archive?

We are perfectly happy to look after just a few boxes, as well and thousands. Every one of our clients, large or small, is vital to our box storage operation.

Confidentiality

We are registered with the Information Commissioners Office for Data Protection (reg Z2002164) and have signed the Data Protection Promise, we also have confidentiality agreements already drawn up by our lawyers for both parties to sign.

Indexing/Cataloguing of Documents

We are able to offer onsite and offsite cataloging of your documents into their archvie boxes, i.e creating a database of the contents of each box. If we have previously scanned the documents, this service is provided during the scanning process, so there is no need to index the documents again.

Document Archiving - Summary

:: Secure, Confidential, purpoose built wareshouses
:: Emergency generator backup
:: State of the art fire and intruder protection
:: Managed by industry leading O'Neil Records Management Software
:: Next day, same day and scan on demand retrieval services
:: Small archives and large archives are catered for
:: Document cataloguing services including onsite services
:: Efficent and professional service
Document Archiving, document Storage, document warehouse

Useful Links

::Document Scanning

::Drawing Scanning

::Aperture Card Scanning

::Archiver Software

::Scanning Services

::Shredding Services

::Download Brochure


Typical Document Archiving Applications

::Finance Documents

::Correspondence Archvies

::HR Documents

::Medical/Patient Records


Advantages

::Confidential

::Secure

::On-site Cataloging

::Off-site Cataloging

::Fast Delivery

::Scan to File/Email

::Indexing of Scanned Data

::Confidential Shredding

Menu:


Get Adobe Reader
Our Facebook page Our Twitter Account Our Linkedin Account Our Blogger Account Our Google+ Account


Share