Microfilm Scanning Services - Rollfilm and Fiche Scanning

Microfiche scanning, roll film scanning, 35mm scanning, 16mm scanning, fiche scanning

There are various formats of microfilm, typically these are Rollfilm and Microfiche, and there are 16mm and 35mm formats for each. Our Microfilm Scanning Service utilises a variety of scanners to achieve images from microfilm that is often very low contrast and in a poor condition.

Turn around times for your microfilm scanning project can be tailored the Microfilm scanning project requirements. We do plenty of large scanning jobs and also plenty of small scanning jobs.

On-site Microfilm Scanning

We appreciate that some Microfilm is very sensitive, because of this we offer off-site microfilm scanning services at our premises and on-site microfilm scanning services at your premises. So we will bring scanners, people, expertise and all the hardware to you. In highly secure scanning environments, upon completion of the scanning project, we can remove all hard drives from our systems and hand them over to you, so no data needs to leave site.

Confidentiality

We are registered with the Information Commissioners Office for Data Protection (reg Z2002164) and have signed the Data Protection Promise, we also have confidentiality agreements already drawn up by our lawyers for both parties to sign. Disks containing the scanned microfilm images are encrypted to AES256 standards.

Legal Admissibility

Scanning Microfilm on-site and off-site can be in accordance with BIP0008:2004 (previously PD0008). For on-site scanning, procedures can be written for your specific specification.

Technical Requirements and Specifications

Typically around 3,000 A0 microfilmed drawing scans can be scanned and stored on a single 700Mb CD ROM. DVDs contain about 7 times this volume, so about 21,000 Microfilm drawing scans can be scanned to a DVD, this does vary depending on the quality of the microfilm, whether they are the original silver master microfilms or diazo copy films. Poorer cards tend to create more speckle, which increases the size of each scanned microfilm PDF/TIFF file.

aperture card scanning, microfilm scanning, microcard scanning

Scan File Formats

We can create hundreds of different file formats for scanned images. However the most typical are PDF and TIFF for black and white/monochrome microfilm images. PDF is now a recognised standard, the following formats are becoming the norm for Microfiche and Rollfilm scanning projects and archiving projects:

PDF/A-1b Compact ISO19005-1 Level B

PDF/A-1b Raster ISO 19005-1 Level B

Indexing of Scanned Microfilm Records

Once the scanning of your Microfilm is complete, they usually need to be indexed. The exact microfilm scanning indexing requirements will depend mainly on your needs. In general we find that is is not necessary to spend thousands of pounds on an amazing document management system, of which 99.9% of the functionality you will not use or need. Generally, a simple index, using the index fields as the filename is more than sufficient, for example;

38489_2_A_Widget.pdf, where 38489 may be a drawing number, 2 the sheet number, A the Issue/Revision, and Widget the brief title.

Hollerith Data, or Punch Data is sometimes found on aperture cards. Our scanners can automatically extract this data from the aperture card and therefore automatically index the aperture card scans. This is a very useful facility as it will save cost on manually indexing the scan files.

Some clients may already have a Document Management System or database that they wish to get the data into or linked to. We can also provide scan data and index data in numerous formats, for example;

Comma Separated (.CSV), MS Excel, Ms Access, Text

Delivery of Data

Scans and index information can be returned on CD ROM/DVD or loaded to our FTP server complete with Archiver search, view, print software which can be easily configured for network access and well as local CD based access. Disks containing the microfilm scans are encrypted to AES256 standards.

Document Management Software and Document Retrieval Software

In instances when software is required to store and look after your scanning and indexing, we have a number of options. Archiver is an entry level Document Retrieval System, designed for TIFF and PDF files. The system is based on a MS Access backend database. Archiver enables users to search on a number of data fields and quickly display the scanned TIFF or PDF. The PDF or TIFF can then be emailed, printed, exported etc.


Further Information

::Onsite Scanning Services

::OCR and Searchable PDF

::Raster to Vector Conversion

::Scanning Prices

::Aperture Card Scanning

::Archiver Software

::Document Management

::Download Brochure

::Scanning Services


Typical Microfilm Scanning Applications

::Payroll Data Scanning

::Financial Records Scanning

::General Correspondence

::Planning Applications

::Building Control Files

::Newspaper Records

::Companies House Fiche

::35mm Rollfilm Scanning

::16mm Rollfilm Scanning

::16mm Fiche/Microfiche

::35mm Fiche/Microfiche

::Combination Fiche

::Combination Jackets


Advantages

::Confidential

::On-site Scanning

::Off-site Scanning

::Fast Turnaround

::High Volume Bulk Scanning

::Small Volume Scanning

::High Quality & Accurate

::Indexing of Scanned Data

::Support and Training

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