Drawing Scanning Services and Large Format Colour Scanning

Large format Scanning service, A0 Scanning, a1 Scanning

Introduction to our Drawing Scanning Services

Scanning and Data Solutions provide an easy and fast way to store your drawings electronically. This allows you to retrieve your electronic files within seconds from your desktop and without having to refile once you have finished with the information. Scanning and storing your files in an electronic format reduces storage costs and creates space for more productive use. Geographically we can cover the whole of the UK and with digital technologies, location is becoming less and less of a concern.

We can take care of the whole process of scanning, from boxing them up in your office, shipping the the drawings or plans, preparing, scanning and indexing, to finally either Shredding, Storing, or safely returning the hardcopies to you.

Usually we will need to arrange a meeting at your office where we can see your files and estimate the totals that we think that you have. We can then also discuss how the data will be used once it is scanned, and prepare a sample and a demonstration. We can then provide a formal proposal document.

Our Drawing Scanning Service utilises sophisticated Colortrac and KIP Large Format Scanners to provide exceptional image quality from drawings that are often very low contrast and in a poor condition. The scanners can scan sheet sizes up to A0 size and wider, the maximum size is 42" wide, and the length is not limited.

Turnaround Times

Turn around times can be tailored the scanning project requirements. We do plenty of large scanning jobs and also plenty of small jobs.

Drawing Sizes

The size of the drawings does not matter, our scanner will scan a drawing up to 42" wide and there is little restriction on the length. Sorting drawings before scanning is also not necessary, the scanners have automatic sizing systems, so scanning an A0 sheet, followed by an A3, A2 and then an E size is not a problem. The scans can be indexed with the drawing information, such as drawing number, issue, sheet and title, further details are below in the Indexing section.

Scanning Resolution

Generally we find that scanning normal engineering monochrome drawings at 200dpi (dots per inch) is sufficient, this keeps filesizes at a good level and provides good definition and clarity. Sometime higher resolutions such as 400dpi can bring in unnecessary speckle, though sometimes small detail simply needs a high resolution to be captured. Once we understand the project that you have and the drawings involved we can suggest a resolution that would be suitable. The maximum optical resolution of the scanners is about 600dpi.

On-site Scanning

We appreciate that some drawings are very sensitive, because of this we offer off-site services at our premises and on-site scanning services at your premises. So we will bring drawing scanners, people, expertise and all the hardware to you. In highly secure scanning environments, upon completion of the project, we can remove all hard drives from our systems and hand them over to you, so no data needs to leave site.

Confidentiality

We are registered with the Information Commissioners Office for Data Protection (reg Z2002164) and have signed the Data Protection Promise, we also have confidentiality agreements already drawn up by our lawyers for both parties to sign. Disks containing the scans are encrypted to AES256 standards.

Legal Admissibility

Scanning drawings on-site and off-site can be in accordance with BIP0008:2004 (previously PD0008). For on-site drawing scanning, procedures can be written for your specific specification.

Technical Requirements and Specifications

Typically around 3,000 A0 drawing scans can be scanned and stored on a single 700Mb CD ROM, which generally equates to about 5 hanging cabinets. DVDs contain about 7 times this volume, so about 21,000 mixed size drawings can be scanned to a DVD, which is about 35 hanging cabinets!

large format scanning, colour map scanning service

Scan File Formats

We can create hundreds of different file formats for scanned drawing images. However the most typical are PDF and TIFF for black and white/monochrome drawings. JPEG is often used for colour drawing scanning or map scanning, though JPEG is a lossy compression, for high quality colour large format scanning we can scan to an uncompressed TIFF format to retain as must quality of the original drawing, map or poster as possible. PDF is now a recognised standard, the following formats are becoming the norm for drawing scanning projects and drawing archiving projects:

PDF/A-1b Compact ISO19005-1 Level B

PDF/A-1b Raster ISO 19005-1 Level B

OCR Optical Character Recognition/Searchable PDF Files

Searchable text is becoming more and more popular. Once a drawing is scanned, the text that is on the scan can be automatically recognised and stored so that the data on the scanned drawing can be searched at a later date. The best example of this is the use of PDF searchable files. Using the standard Acrobat Reader, an entire archive of searchable PDF drawing files can be searched. Acrobat will then provide a results list of all the recognised occurrences of the word (or number) searched for on the drawing scans. During normal viewing, the user is presented with the original drawing scan, the searchable text is stored behind the scan layer.

Indexing and Drawing Scanning

Once the scanning of drawings is complete, they usually need to be indexed. The exact drawing indexing requirements will depend mainly on your needs. In general we find that is is not necessary to spend thousands of pounds on an amazing document management system, of which 99.9% of the functionality you will not use or need. Generally, a simple index, using the drawing index fields as the filename is more than sufficient, for example;

38489_2_A_Widget.pdf, where 38489 may be a drawing number, 2 the sheet number, A the Issue/Revision, and Widget the brief title.

Some clients may already have a Document Management System or database that they wish to get the scanned drawings into or linked to. We can also provide scan data and index data in numerous formats, for example;

Comma Separated (.CSV), MS Excel, Ms Access, Text

Delivery

Drawing or Plan Scans and the index information can be returned on CD ROM/DVD or loaded to our FTP server complete with Archiver search, view, print software which can be easily configured for network access and well as local CD based access. Disks containing the scanned drawings are encrypted to AES256 standards.

Document Management Software and Document Retrieval Software

In instances when software is required to store and look after your scanning and indexing, we have a number of options. Archiver is an entry level Document Retrieval System, designed for TIFF and PDF files. The system is based on a MS Access backend database. Archiver enables users to search on a number of data fields and quickly display the scanned TIFF or PDF. The PDF or TIFF can then be emailed, printed, exported etc.

Further Information

::Onsite Scanning Services

::Raster to Vector Conversion

::Art Scanning

::Map Scanning

::Scanning Prices

::Archiver Software

::Document Management

::Download Brochure

::Scanning Services


Purchase Online

::Buy Mono Drawing Scanning

::Buy Colour Scanning


Typical Large Format Scanning Applications

::Engineering Drawings

::Architect Drawings

::Estate Plans Scanning

::Planning Applications

::Building Control Files

::Construction Drawings

::Design Drawings

::Colour Map Scanning

::Large Format Scanning

::Colour Poster Scanning

::Estate Map Scanning


Advantages

::Confidential

::On-site Services

::Off-site Services

::Fast Turnaround

::High Volume Bulk Scanning

::Small Volume Scanning

::High Quality, Accurate

::Colour Drawing Scanning

::24bit Colour Scanning

::Mono Drawing Scanning

::A0 Scanning, A1 Scanning

::Scanning up to 42" Wide

::Indexing of Scanned Data

::Confidential Shredding

::Support and Training

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