Productive Digital Transformation and Digital Automation Solutions For Documents and Data
Chronoscan Advanced Desktop Forms Processing with AI
Are you wasting countless manual hours sorting and renaming scanned delivery notes, typing out invoice fields, or renaming PDFs?
Then wasting more time manually filing them into folder structures in SharePoint, GoogleDocs, DMS or Windows FileSystem?
We can solve this! With full implementation, licensing, configuration, training and support for ChronoScan Advanced, a leading document scanning and intelligent data capture platform. ChronoScan bridges the gap between raw document imaging and automated business intelligence. It monitors incoming files via automated HotFolders, instantly reads core information fields, validates the data against your live business systems, and updates your Cloud Platform, ERP, CRM, or accounting platform seamlessly.
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Desktop Application, Can Run on Server.
- Perpetual License! With Optional Yearly Maintenance/Support. Credits May Be Required for AI and Google OCR.
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Barcode Processing and Separation.
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Intelligent Document Recognition.
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OCR Searchable Text Creation.
- Google OCR Processing and Handwriting.
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Data Capture and Forms Processing.
- OCR Triggers for Separation, Splitting and Data Capture.
- Intelli-Tag and OCR Fields for Data Capture and Extraction.
- AI, Artificial Intelligence Data Capture with Google Gemini and OpenAI.
- Visual Basic Scripting for Specialist Tasks.
- Database Lookups using ODBC.
- Automatic Indexing.
- Validation for Quality Control.
- Dynamic Output Path and File-naming Structures.
- Multiple Job Configurations.
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Multiple HotFolder Queue Processing with Multiple Job Configurations.
- Output to Cloud Services, SharePoint 365, Azure, Google, Email, Oauth2 Authentication.
- Export Data Index and Meta Data to ODBC Data Sources, CSV, Txt, XML.
- Export Images to PDF, PDF/A, PDF Searchable, TIFF.
- Processed Scanned Documents, Digitally Born Documents and Office Documents.
Intelligent, Efficient, Configurable Data Capture.
Scanning, processing, Indexing, Validation, Export
Document Scanning Software OR HotFolder Import
Barcode Separation
IDR Intelligent Document Type Recognition
OCR with Nuance, Google OCR or ChronoOCR
Indexing using Intelli-Tags and OCR Zonal Capture
AI Artificial Intelligence Processing of Data Using GPT Open AI, Google Gemini
ODBC Lookups
Validation
Meta Data Export ODBC Export, XML, TXT, CSV
PDF/A, PDF Searchable, TIFF Export to Local or Cloud Resources
Using Chronoscan and Google Gemini AI to process Purchase Invoices and Export to Sage, ODBC and Save PDF/Searchable to a Filesystem.
Using Chronoscan and Google Gemini AI to Separate all of todays paper mail scanned as one file, then index the Originator, Client, Date, Subject and Summary of the each document.
Barcodes and ODBC Database Lookups in Chronoscan.
Lets improve Document Processes
How It Works
Advanced Scanning, Image Enhancement & Batch Editing
ChronoScan operates as a complete, high-speed input control center for your physical or digital-native incoming pipelines:
Multi-Source Direct Scan: Connects effortlessly via TWAIN to virtually any high-speed production scanner while simultaneously ingesting born-digital PDFs and images.
On-the-Fly Image Processing: Features built-in filters that automatically apply document deskew, rotation, contrast enhancement, and blank-page removal without operator slowing.
Intuitive Drag-and-Drop Batch Editing: Reorder, split, delete, or merge complex document batches mid-stream with a simple, visual contextual menu.
Intelligent Document Recognition (IDR) & Zonal OCR
You don’t need to build rigid, fragile templates for every client or format. ChronoScan uses advanced logical architectures to think like a human clerk:
IDR Classification: Let ChronoScan automatically analyze a massive mixed batch of paper and classify exactly what each document type is—separating invoices from HR contracts or purchase orders on the fly.
Intelli-Tag & OCR Fields: By utilizing Intelli-Tags, ChronoScan anchors onto key text structures to extract changing metadata fields (such as Supplier Name, PO Number, and Document Date) regardless of layout changes.
Flexible Zonal OCR: Target hyper-specific fields using custom OCR properties for irregular text shapes or dedicated forms data.
Automated Accounts Payable: Invoice Line Item Extraction
One of ChronoScan’s most powerful applications is enterprise Accounts Payable automation. In complex billing environments, it does far more than read the grand total:
Line Entry Processing: ChronoScan visually “dismounts” complex multi-page invoice structures to pull exact rows of line-item data (quantities, stock codes, and individual unit prices).
Mathematical Triangulation & Validation: The system runs custom validation scripts to ensure individual line items, plus calculated VAT, match the exact Gross totals.
External Database Lookups: It communicates instantly with your accounting infrastructure via ODBC to cross-reference and cross-check incoming PO numbers before exporting.
Cutting-Edge Multi-Engine AI Integration
ChronoScan integrates with elite third-party tools to guarantee unmatched parsing precision:
Robust OCR Plugins: Run your documents through specialized Nuance OCR or enterprise-grade Google Cloud Vision processing layers.
Generative AI Parsing: Fully compatible with advanced machine learning tools, including Google Gemini and ChatGPT, allowing the software to intelligently extract complex handwriting, interpret context, and summarize unstructured mail streams.
Structured Data Export & System Connectivity
Once ChronoScan completes data collection and extraction, it structures information precisely for your downstream apps:
Searchable PDF/A output: Converts legacy image files into fully text-mined, compliance-ready PDF/A ISO19005 standards.
Direct ERP & CRM Injection: Seamlessly maps metadata directly to Microsoft SharePoint 365, Azure, Google Cloud, or local database formats via XML, TXT, and CSV configurations.
Streamline Your Capture Pipeline with ChronoScan
Whether you need to automate a single high-volume AP inbox or deploy a multi-user corporate scanning queue, our team provides full configuration, custom VBScripting, and ongoing support for your ChronoScan pipeline.
Chronoscan, Data Entry, Forms Processing, Document Scanning Software
- Chronoscan is a complete suite for Document Scanning and Data Entry and Automatic Indexing of scanned documents or electronically created documents.
- Advanced post processing, including barcode separation, blank page removal.
- IDR – Intelligent Document Recognition and detection.
- AI, Artificial Intelligence Processing of Data using Multiple AI Engines, Google Gemini, OpenAI.
- Forms Processing, Data Capture and Automatic indexing.
- Automatically index documents using Intelli-Tags and OCR Capture Fields, Zonal OCR.
- Automatic Document Rotation and Orientation.
- Deskew
- Blank page removal
- Contrast enhancement, Brightness/Contrast adjustments
- Unlimited Job Configurations and HotFolder Configurations.
- Multicore Processor Threading.
- Nuance and Google OCR plug-ins.
- VB Scripting at all stages of processing for specific tasks.
- PDF Bookmark indexing, from barcodes and OCR text.
- Connect to external Data Sources for Lookups, Updates and Exports.
- Purchase invoice processing, database connectivity to Accounts systems.
- Export to Searchable PDF, PDF/A ISO19005, TIFF.
- Export Index and Metadata to ODBC Connections, XML, CSV, TXT.
- Export documents & data to your CRM/ERP.
- Export to Cloud Services such as SharePoint 365, Azure, Google Docs.
our Other services Include:
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