learn about our history
About Us
Scanning and Data Solutions Ltd are a specialists Scanning Services Bureau. We provide Scanning Hardware, Software as well as a fully featured Document Management Service thats is second to none. Our document management services make it possible for you to easily and efficiently access archived paper documents when needed as well as immediate access to digitised versions of your documents as and when you need them.
Michael Bailey, Director
26 Years plus
Since 2001
Scanning and Data Solutions Ltd was founded in 2001, built on many years of industry experience and a shared belief that we could deliver a better standard of service. Since then, we have partnered with over 1,500 clients—ranging from self-employed professionals to large multinational corporations—and successfully completed more than 20,000 projects,
We have worked with many large global companies who would happily recommend our services.
To support our diverse client base, we have continually invested in industry-leading technology. Our specialized equipment includes microfilm scanners, large-format flatbed scanners, high-volume production document scanners, and wide-format drawing scanners.
Alongside our scanning capabilities, our secure archive box storage service, Records Management, has grown steadily over the years. We pride ourselves on an efficient retrieval process that delivers same-day or next-day physical and digital access, providing a service that is second to none.
Furthermore, our tailored software solutions have proven highly successful in helping clients automate their document workflows, often using AI, Barcode technology, OCR data extraction integrating with existing infrastructure and Cloud Technologies.
“Customer service shouldn't just be a department, it should be the entire company.”
Tony Hsieh
communication is key
personal service
We get to know your business
understanding your needs
Agree the approach
Getting Started
Meetings and Discussions about Requirement
Specification and Proposal Document
Collection of documents
Data Preparation Barcode Generation
Scanning of Documents
Indexing of scanned documents
Quality Control
File Verification
Encryption
Secure Delivery on USB, DVD and Cloud Services
Secure Document
Disposal & File
Deletion
01
Fast
We have a dedicated team to turn around any job in the best possible time
02
Accurate
Our Optical Character Recognition (OCR) removes any margin of error
03
Efficient
Our barcoding and indexing allows for Fast document retrieval when needed
We Will Help You Every Step Of The Way
important things you should know
Questions And Answers
We are a small, professional, efficient document scanning company that value everyone of our clients. We pride ourselves with providing outstanding, professional, secure services. You will have a single point of contact through out the process and a telephone number that will be answered by someone knowledgeable. No call centres!
We can come to site and work this out for you. We have done thousands of estimates so have lots of experience. If you wanted to work out a guide yourself, typically a full Lever Arch file will contain about 500 scans. A typical B2 Archive Box would contain about 2500 scans. We also need to know the number of documents (a document usually contains a number of pages/scans), which is also the number of indexes that we need to create.
Yes, absolutely! A personal service is absolutely vital for all of our projects and we pride ourselves on this. You will have a dedicated project manager from the first meeting all the way through to delivery. This is usually Michael Bailey our Managing Director and will always be on the end of a telephone or email.
Yes! We can do samples, pilots, proof of concepts. These are usually free of charge. This will demonstrate the quality you can expect and the service levels. The samples will be treated exactly the same as a live Job and will follow all of our standard information security and encryption processes.
Confidentiality and discretion is absolutely essential for the services that we offer and we take this extremely seriously. We believe that promoting our clients on our website is not appropriate for that reason. We can, however, make specific introductions of prospective clients to existing and past clients so long as both parties consent. We have some fantastic brands that we have worked with who would be pleased to discuss their experiences with you.
We will collect from you. We will bring archive boxes, load your files into the boxes and return them directly to our office. We do not go to other clients and the vehicle will have enough fuel before the collection to do directly back to our office, so the vehicle is not left unattended. Some clients may wish to bring documents to us, which of course is fine. All boxes are anonymously labelled, barcoded, and a collection note signed with details of the collection.
Unless specified in the contract document/GDPR agreement, all data is processed our within our office by our staff.
We follow strict processes to ensure Quality, working to BS10008 Legal Admissibility. We operate a 100% File Present Verification system to ensure that all files received exist as a scanned document via barcoded label on each document. Our scanners are tested for resolution, double feed detection and colour data capture quality.
We are in a small village called Studham, near Dunstable and Hemel Hempstead, easily accessible to the M1, home counties and London. Contact Us