|
Overview of Document Scanning
(or Document
Archiving)
Scanning of both high volume and low volume small
format documentation.
Typically 20,000 A4 sheets of paper can be scanned
and stored on just one 650Mb CD ROM. Therefore many filing cabinets, that
are generally expensive to store and locate can be squeezed down to a few CD
ROMS.
We can generally offer this scanning service on-site as well as off-site, and
scan as many as 30,000 pages per day. There is a team
dedicated to document scanning on-site. This scanning service is often
more effective on-site for security, access and transport reasons.
If the scanning service is off-site,
turnaround times can be arranged to suit most requirements. Any documents
that are required back during the scanning process can be easily returned
electronically via email or web delivery.
Once the document scanning is complete, the
original paper can either be returned, confidentially destroyed or stored in the secure document storage
area (see Hard
Copy Archiving)
|
Typical Applications for Document Scanning
Scanning
of financial documentation
(purchase invoices, sales invoices)
Scanning
of technical documentation
(change notes, change requests)
Scanning
of human resources
(personnel documentation)
Scanning
of technical publications
(maintenance manuals, operators manuals)
|
Technical Information
Scanned documents can be supplied in
many different
formats. Standard formats are as follows:
TIFF (Tagged Image
File Format) the most standard raster format
PDF (Portable Data
Format), which can be a simple raster scan or can include OCR
information, for cutting and pasting to other applications
GIF, Generally used
for internet applications
Scans
and index information can be returned on CD ROM complete with search, view, print software
which can be easily configured for network access as well as
local CD based access, alternatively the data can be loaded onto the DDMS
Browser document management system
|
|
