DDMS Online Retrieval System

DDMS is an internet based document retrieval and workflow system.  It allows scanned images to be made available over the internet to clients.  The main advantage is that documents become available to anyone (with permission) on any PC (with internet access), anywhere in the world without massive licensing costs that are present with normal client software.

The system also provides a distinct advantage when updates to the data are required by the scanning bureau. Information is loaded straight to the system without the need to transport CD ROMs to the clients site using traditional slow postal systems.

Clients with remote sites, for example building sites, controlled by a central head office, can have access to the data using an internet connection.   Again, this removes the need to transport data using fragile media such as CD ROM which, in some environments may be unsuitable.

Features of the DDMS system include:

Full Text OCR searching

Automatic rule based indexing

Automatic watch folder import and auto populate

Full security login facilities to document level

Book in and out facility

Full audit logging

Hard keyed indexing fields

User/Administrator configurable

Advantages in general

No software to install on clients

Full security login and audit trails

No large initial investment

Worldwide access - homeworkers - remote offices 

No large maintenance bills

No data for clients to load

Faster turnaround to clients from bureau scanning 

No media to lose, damage, manage or backup

Automatic indexing facilities to maximize productivity

 
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