Useful Links
Typical Document Archiving Applications
::Finance Documents
::Correspondence Archvies
::HR Documents
::Medical/Patient Records
Advantages
::Confidential
::Secure
::On-site Cataloging
::Off-site Cataloging
::Fast Delivery
::Scan to File/Email
::Indexing of Scanned Data
::Confidential Shredding
Document Archiving Services/Document Storage Services
The storage facility is dedicated to hard copy document management (document archiving) and scan on demand requirements. The archives are based in archiving warehouses and also underground bunkers, a perfect location regarding both security and environment. The warehouses and bunkers are fully equipped for fire protection, intruder protection and also to provide the perfect environment for paper storage with regard to temperature and humidity.
Each box has a unique barcode attached and this barcode is then registered to a warehouse location. Sometimes each file can be barcoded, depending on the exact requirement. In the instance where the documents have been scanned by us, the index data from the scanning process can be used as the index for the boxes. The scanning project procedure will create a database of the contents of each box. The system tracks the location and history of each item for every document archive. The Document Storage facility is secure, safe and has fire and intruder detection.
Document Retrievals
When you need a document or a box returned, you simply send us an email or telephone us, and usually the item will be dispatched to you that day for delivery the following day. We can also offer the facility for the items to be scanned and emailed to you.
Confidentiality
We are registered with the Information Commissioners Office for Data Protection (reg Z2002164) and have signed the Data Protection Promise, we also have confidentiality agreements already drawn up by our lawyers for both parties to sign.
Indexing/Cataloguing of Documents
We are able to offer onsite and offsite cataloging of your documents, i.e creating a database of the contents of each box. If we have previously scanned the documents, this service is provided during the scanning process, so there is no need to index the documents again.
